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Home Page > Information for Staff > Casual Academic Staff
Casual Staff Induction
Autumn 2006
Welcome
Welcome to UTS: Education. We hope you find this guide for new staff useful.
Click here to download a PDF version of this page. (PDF 105k)
This information supplements the Human Resources Website information at
http://www.hru.uts.edu.au/start/casuals.html
Part I of this document contains essential information about your responsibilities to students, and policies to follow as an employee of the University.
Part II contains information arranged to inform you about logistics and resources to support your academic role. Information will be annotated according to campus location.
Part I
Why are we here and what are our responsibilities?
Why Have Casual Staff?
UTS: Education employs casual teaching staff each semester for a range of reasons including:
- to provide expertise from current expert practitioners and in so doing to contribute to the espoused “practice-based” character of the research and teaching programs of UTS: Education
- to provide expertise not available among permanent academic staff
- to provide experience for people qualified for and aspiring to a full-time academic position
- to provide employment and experience for full-time UTS: Education research students.
- to cover classes that can not be taught once all permanent staff have a full workload
- to realise resource efficiencies
Expectations on Casual Staff Members
Casual staff may be called upon to:
- Teach subjects – face-to-face and by distance in accordance with the subject outline.
- Visit students in workplaces/schools on behalf of the University.
- Supervise workplace learning – adult ed, schools, tafe Consult with students.
- Assess student work and provide feedback.
- Attend meetings and participate in collegial work from time to time.
Preparation and marking are included in the lecturing payment. Preparation includes discussions with other colleagues and the subject co-ordinator.
Who do I see about getting paid?
When the contract has been filled in and signed it will be passed to Payroll Branch for processing. Your salary will be paid fortnightly into your nominated account at a financial institution. As a casual academic you will be subject to PAYE tax provisions. Further information on PAYE tax can be found at the ATO site at: http://www.ato.gov.au
If you have any queries relating to casual academic payments contact the Payroll staff in the Financial Services Unit.
UTS: Education payroll contact is Graham Wales on x2850, or email Graham.Wales@uts.edu.au
Policies and Procedures for Staff and Students
The Human Resources Manual and University Rules Policies and Procedures available on the UTS website. As a casual academic you should be aware of the policies and rules that particularly affect the way you work at UTS. These include but are not limited to:
Code of Conduct:
http://www.hru.uts.edu.au/manual/7leg/legal.html#7.3
Equity and Diversity:
http://www.uts.edu.au/div/eounit
UTS Grievance Handling Procedures website
http://www.grievancehandling.uts.edu.au/
Environment, Health and Safety:
http://www.ehs.uts.edu.au/index.html
Acceptable Use of Information Technology Facilities Policy:
http://www.gsu.uts.edu.au/policies/itfacilities.html
Intellectual Property policy:
http://www.gsu.uts.edu.au/policies/intellectualpropertypolicy.html
Copyright:
http://www.gsu.uts.edu.au/copyright/index.html
Guidelines on Student Assessment:
http://www.gsu.uts.edu.au/policies/coursewkassess.html
Additional Policies and Procedures from HR Manual:
7.13 Handling Students' Complaints - Policy
http://www.gsu.uts.edu.au/policies/complaintspolicy.html
7.14 Handling Students' Complaints - Procedures
http://www.gsu.uts.edu.au/policies/complaintsprocedures.html
6.12 Handling Staff Grievances
http://www.hru.uts.edu.au/manual/6man_dev/6_12.pdf
Academic and non-academic support for students
Students requiring assistance with their studies may be referred to:
ELSSA (English Language Study Skills Assistance):
http://www.elssa.uts.edu.au/
or the Mathematics Study Centre:
http://www.science.uts.edu.au/msc/index.html
Enterprise Bargaining Agreement
If you would like to consult the summary or full text version of the current Enterprise Agreement (Academic Staff) 2004 go to:
http://www.hru.uts.edu.au/agreements/index.html
Quality Surveys
The University may require casual staff to undertake evaluation of their teaching and, if so, the casual staff member’s supervisor (Subject Coordinator) will discuss the teaching evaluation outcomes with the casual staff member.
The following link to the Planning and Quality Unit has information on creating a student questionnaire to get feedback on Teaching.
http://www.pqu.uts.edu.au/surveys/fots.html
The following information relates to surveys to get feedback on your Subject.
http://www.pqu.uts.edu.au/surveys/sfs.html
Counselling and Health Services for Staff and Students
Counselling and health services are available from the Student Services. All available services are listed on their website:
http://www.ssu.uts.edu.au/health/services.html
Guidelines for the Use of Email and Email Policy
http://www.gsu.uts.edu.au/policies/emailguidelines.html
Union Membership
All staff are eligible to join the NTEU (National Tertiary education Union)
Visit:
http://www.nteu.org.au//bd/uts
Part II
Questions & Answers regarding Support Systems for Casual Staff (Accommodation, Security, Access, Teaching Resources and other handy stuff)
Classrooms, IT resources and related matters
How do I get a UTS Email Account?
Once you have your staff number you can activate your email account at http://www.uts.edu.au/email/ by following the "Account activation" link. For further assistance and support with your email account, call the IT Support Centre on ext 2222.
Can my email be added to the UTS: Education email circulation lists?
Once your email account is activated, email Andrew
Atkin or Paul
Compagnucci a message to indicate
your correct email address.
How do I log on to the electronic lecterns?
If you need to use the electronic lecterns you will need to have activated your UTS email. To log on to the lectern you need your email "Username" and "Password". If you have any difficulty accessing the lecterns with this login please contact the IT Support Centre on x2222.
In Building 10 Contact AVS (x1978) if you have any difficulties or need assistance unrelated to logging on.
At Kuring-gai, the Large and Small lecture theatres, and Rooms K2.243, K2.244 and K5.411a have electronic lecterns. Contact AVS (x5399) if you have any difficulties or need assistance.
How do I connect a laptop in the conference room?
City Campus:
There are two cables (VGA Monitor and Ethernet) fixed on the floor box near the Projector’s screen for you to connect a laptop in the conference room. When finished please disconnect the cable and coil the cables into the floor box before closing the lid. If you require assistance, please contact Andrew Atkin (x3831), Paul Compagnucci (x3883) or the local Audio Visual Services Office. (Broadway x1978).
Kuring-gai Campus:
The conference room at Kuring-gai K2.320) has data connection points on the end wall (left as you enter door) – if you require assistance contact AVS in advance (x5399)
What are the Microteaching rooms and how do I access them?
There are four Microteaching rooms in Building 10 (5.459, 5.464, 5.484 and 5.485). Each room has a permanently installed kit that includes a new video camera, a VHS recorder and a TV monitor with clear instructions attached. In case of especially large groups there is one additional kit on a mobile trolley in the media store (5.420, near student services kitchenette). These kits are all identical except for the model of camera.
A key that unlocks all four of the Microteaching rooms is available for short term loan. Room bookings can be made in the Diary located in the media store.
Contact Andrew Atkin (x3831) or Paul Compagnucci (x3883) to access the key or in the unlikely event of technical difficulties. Training session on how to operate the equipment can be provided by Andrew or Paul by appointment.
To prevent further theft, please ensure these spaces are not left unattended when unlocked.
There are no microteaching rooms at Kuring-gai campus.
Do I need a PIN code?
Yes.
In the city, you need a PIN to access to classrooms and utility rooms. PIN code is also needed for after hour access into the building 10 and office areas. Lifts in building 10 operate by PIN code on weekends.
A Pin Code is required to access the Kuring-gai Education office area after hours. Campus hours are 7.30 am – 9.30 pm Monday to Friday, 8 am – 5 pm Saturday/Sunday. Public Holiday hours vary so times would have to be checked the day before. The Science lab K2.436 at Kuring-gai also requires a pin code.
How do I get the PIN code?
Send your staff ID number to Andrew Atkin who will arrange security to generate a PIN for you. Please do not share this number with anyone.
How do students access the building after hours?
Students need their PIN code for access to Building 10 on weekends and to the UTS: Education Computing lab CB10.05.456 between 8 am and 6 pm on weekdays.
After enrolment has been processed students can collect their unique PIN code from the website: http://pinaccess.uts.edu.au/ by entering their Student ID number and their UTS Email password.
Only research students have pin numbers active after hours at Kuring-gai campus.
Where do I go for photocopying?
City
Photocopiers are available in CB10.05.410 (access by PIN code) and CB10.05.586. Contact Raul Compagnucci for malfunctions, toner and paper or call UTS Printing Services on x1020 for assistance.
Large jobs should be processed through Print Services.
Kuring-gai
At Kuring-gai campus photocopying can be done on the photocopier on Level 3 near the Reception office or processed in the Print Room on Level 2 after approval of the Supervisor.
If sending print jobs to UTS printing, a Print Requisition form needs to be completed. Forms
are in the orange cupboard in the Staff Room.
The Copier Runs out of paper or toner at a critical moment?
Even though this always seems to happen out of hours when no help is available, don’t panic.
All UTS: Education copiers have paper supplies that are monitored regularly. Look around you and the stockpile should be obvious.
Similarly, each of the Canon copiers has at least one spare toner cartridge nearby for moments like these. The larger IR5000 models require a TD-7 toner and the smaller IR3300 models require a NPG-18 toner. Toner is easy to add by following the steps illustrated on the toner carton.
Contact Paul Compagnucci (City ext 3883) or Simon Scourfield-Evans (Kuring-gai ext 5291) for assistance during regular office hours.
There are at least three copiers accessible to staff at each campus. If one fails in a way that would require a service call please leave a message on one of the numbers mentioned above and find another. Ask your supervisor to show you where these alternate copiers are at the start of semester.
Who do I contact for assistance with computer faults?
If you have any difficulty in hardware/software of your computer, contact
ITD Helpdesk on x2222 or at
https://servicedesk.uts.edu.au/
Where do I get stationery?
City
A self-serve stationery store (CB10.05.418) has stock of common items. (Access by PIN code). Please record the stock taken. Contact Guanghong Zhang or Andrew Atkin for stationery requests.
Kuring-gai
Room K2.229K contains stationery. See Margaret McComb for the key. Simon Scourfield-Evans manages stock.
Where should my mail be sent and where do I pick it up?
City Campus:
There are two (External and Internal) outgoing mail boxes in the pigeon hole area for you to send mail. If you need a pigeonhole to receive your mail, please email the request to Paul Compagnucci who will label a pigeonhole for you. Casual staff pigeon holes are generally shared.
Kuring-gai Campus:
There is a yellow tray in the Staff Room for outgoing mail (External and Internal). Incoming mail will go into pigeonholes within the staff room. Contact Margaret McComb for allocation of a pigeonhole.
I'm locked out. How do I contact Security?
Contact security on x1192. There is a courtesy phone near the Wattle Street lifts on Level 5 in building 10.
At Kuring-gai contact on-site Security on extension 5551. There is a courtesy phone at the Student Services window.
What do I do if lights go out in classroom?
Contact security on x1192 (city) or x5551 Kuring-gai
Do I need to advise students about evacuation?
You should advise students on how to evacuate in case of emergency. The Escape From UTS video designed to show students how to evacuate a UTS building in the event of fire or other emergency is provided for online viewing.
http://www.ehs.uts.edu.au/sections/level2/internal/escapefromuts.htm
This video is loaded on all electronic lecterns. You should familiarise yourself with exit points.
What should I do if there is a fire or other emergency?
If there is a fire or other emergency whilst you are teaching, your role would be to:
Inform Security if you discover or suspect a fire or other emergency (from internal phones dial 6 for UTS Security or 0000 for Emergency Services).
Advise the students to evacuate if and when directed by the alarm system.
Show them to the nearest exit.
Try to ensure all the students evacuate. You may need to delegate someone to check toilets or break-out rooms.
If one of your students is mobility-impaired, arrange to have them move onto the fire stairs after the other students and wait on the landing with an escort (they should be safe on the fire stairs for several hours). Inform Security or the Fire Brigade of their location so they can arrange for their safe evacuation.
What computing facilities are available for students?
In Building 10 there is a UTS: Education computing lab ( CB10.05.456) for students. Student Pin Codes open the door on weekdays. Staff Pin Codes will always open the door. There is a student kiosk on level 2.
At Kuring-gai student computing labs are on Level 3 (Mac Lab, Room K2.336, PC Labs, K2.339, K2.340, K2.341). Also the are student computer kiosks on Level 5 near main entrance, and Level 4 outside Library.
Student ID and Passwords are required to log on.
Is there weekend parking near building 10?
City Campus:
An open air parking area charging $12 is next to building 10 in Jones Street. It is open on Saturday from 8am to 5pm but closed on Sundays.
Kuring-gai Campus:
If you are here on only 1 day per week for the semester, you will be issued with a visitors parking card to display on your dashboard. A new card is issued each semester. If you are here on two or more days, a parking fee of $15 per semester is charged. You will be issued with a sticker for your windscreen. Both the card and sticker entitle you to park at week-ends. Student parking is accessible from Eton road.
Preparing Teaching and Learning resources
I have a lot of handouts for printing. How can I get it done?
Printing services located at Broadway Campus, Building 1 Level 2, provide a comprehensive printing service to the University.
Lodging Hardcopy Print Requests
Complete a Requisition for Printing. Remember that these forms must be submitted in triplicate. Printing Services will allocate a Requisition Number and return the Pink copy to the requisitioner. You can send the request through the University's internal mail system. Please ensure that it reaches the mail room located on level 2 Building 1 by 12 noon (City) or the Print room on level 2 at Kuring-gai. This will ensure it reaches Printing Services within 24 hours.
Lodging Print Requests Electronically
You can send a saved file to Printing Services electronically by completing an electronic printing requisition and attaching the file and the requisition to the email. Email address is: Printing.Services@uts.edu.au Please ensure that your file is converted to a Postscript or an Acrobat PDF file. Microsoft Office files are not acceptable for print production. If you have never used this system before please contact Drew Sandford on x1020.
* Ensure that you provide the correct Account Code (02.142110.120.0000000.70805 for City or 02.142110.140.0000000.70805 for Kuring-gai) in your requisition for printing and that you are the authorised signatory.
* Deliveries can be made to Building 10 and are left for pick up in the small utility room CB10. 05. 586. This service is provided by Central Services Branch.
Are there assignment drop boxes I can use?
City Campus:
Yes. There are assignment drop boxes available outside ITD office (CB10. 05.380) for you to use. Keys can be picked up from the student service counter.
Kuring-gai Campus:
Assignment boxes are organised by Janet Cook (x5619) in the Education Reception Office on Level 3.
I want to use an OHP. How do I arrange this?
At city campus there are OHPs on trolleys in the Media Store (CB10.05.420). Register on the Equipment Borrowing Record and return the OHP to the Media Store upon completion. Contact Andrew Atkin in case of difficulties.
At Kuring-gai campus OHPs are usually available in the classroom but if not they can be booked through AVS (x5399).
Note that document imaging cameras within the electronic lecterns make OHP’s obsolete in many teaching spaces.
Is there a workstation I can use?
City: Four workstation are available in the room CB10.05.289 for part time staff. The door is opened at 8am by security. If not, please ring security on x1192. Kuring-gai: Office space is assigned to each Casual Lecturer for the semester, if required. Arranged by Margaret McComb
Can I present a “ Powerpoint” slide show?
City Campus:
There are four lecture rooms (CB10.05.340, CB10.05.330, CB10.05.455, CB10.05.456) with lecterns where you can present a “Powerpoint” slide show. In addition, your laptop can be connected in the conference room (CB10.05.578) to present a “Powerpoint” slide show. If your class is scheduled elsewhere, contact Audio Visual Services Office (Broadway x1978) to determine if there is a data projection in your classroom. A mobile kit may be booked through AVS if there is no electronic lectern.
At Kuring-gai:
The Large and Small lecture theatres, and Rooms K2.243, K2.244 and K5.411a have electronic lecterns that can project “Powerpoint” shows. The Education Conference room can also be used with connection to a laptop/dataprojector set booked in advance through AVS. Contact AVS (x5399) if you require assistance or have any difficulties, or if you want to “Powerpoint” in a room other than the ones listed above.
I need access to library resources?
You will need your UTS Library card to access the City Campus Library located at Haymarket on the corner of Ultimo Road and Quay Streets. On signing of your contract you will be issued with an ID letter signed by the Faculty Manager advising that you are entitled to the same staff entitlements as permanent staff.For information on all UTS campus libraries, staff and services visit the Library’s website: http://www.lib.uts.edu.au
The Kuring-gai library is located on Level 4.
Weekend and Evening Help
How do I fix no Lighting and Air Conditioning on weekends?
City Campus:
There are two A/C switches. One is in the corridor near the conference room leading to the corner meeting room. Another is in the room with the compactus near the main copier (CB10.05.410). After hours lighting switches are located in the corridors. There are a few.
Pressing these switches restarts the air or lights for two hours.
Also, Security (ext 1192) know where these are if staff cannot locate them after hours. Classroom lighting is independent from the "after hours lighting" switch.
Kuring-gai Campus:
Contact Security x5551
Room Bookings
I cannot find the room I am scheduled to use?
City Campus:
There is a laminated map on the notice board opposite to the student service counter for you to check when you can not find the room scheduled to use. Office locations appear as ‘Building ID. Floor No. Room No.’ For example: CB10. 05. 330 refers to Room 330, Level 5, City Building 10. Details on Building Identification System can be found on pages 10-11 of Internal Telephone Directory 2004.
Kuring-gai campus:
The signage around the campus is excellent and there are floor plans at the top and bottom of each stairway. If you are still having difficulty, see the Education Reception Office on Level 3.
The room in which I am scheduled is unsuitable for my class?
City Campus:
Contact Daniel.Ng@uts.edu.au or on
ext 3843 to see if she can find a solution.
Kuring-gai Campus:
Contact Leif Bunyan (x5177)
How do I book a conference/ meeting room?
At City Campus:
The small meeting room CB10.05.406 cannot be booked and is available on a ‘ First come, first served’ basis. Your PIN code gets you in. Other meeting rooms may be booked in the diary located adjacent to the Student services office counter outside room CB10.5.405.
Contact Daniel.Ng@uts.edu.au or on
ext 3843 to make booking for the UTS: Education conference room CB10.05.578/ 5.580.
Kuring-gai Campus:
At Kuring-gai the Conference Room K2.320 can be booked through the Reception Office (Margaret McComb, x5621), or Margaret McComb (x5224)
Resources for Online Learning Support
How do I place items on "Electronic reserve" in the library?
Journal articles, book extracts, and lecture notes can be placed in the eReadings collection. All resources will be checked for copyright compliance and registered with the UTS Digital Resources Register before they are made available online. Students can access this material via off-campus computers at work or home, or via computers in the UTS general labs or in the Library.
To place any item in the eReadings collection, including items you or UTS own the copyright to please fill-in and submit an Electronic Request Form from the website http://drr.lib.uts.edu.au/drr/request/general
More details regarding Reserve Information for Academics please see http://www.lib.uts.edu.au/finding/collections/reserve_collection/academicinfo
How do I organise training in UTSOnline?
Your academic supervisor can authorise your attendance at one of the half-day courses run by the Information Technology Division (ITD). Check schedule and download enrolment form at http://www.itd.uts.edu.au/training/index.html
Working from Home
Does UTS: Education support casual staff computing at home?
No.
UTS: Education makes computers available for casual staff use in room CB10. 05. 295 and in the computer lab CB10. 05. 456. For security reasons you are suggested to avoid bringing personal computing equipment on campus.
At Kuring-gai staff can log on to any computer located in a lab or kiosk.
Contact Details for Useful staff
Emergency Dial 6
Security City ext 1192
Security Kuring-gai ext 5551
Andrew Atkin ext 3831 (City) or ext 5273 (Kuring-gai) Andrew.Atkin@uts.edu.au
Margaret McComb ext 5224 Margaret.McComb@uts.edu.au
Steve Marsh ext 3867 Steve.Marsh@uts.edu.au
Wellness and Health
http://www.ehs.uts.edu.au/sections/wellness/index.htm
I have further questions
Contact your supervisor or Andrew Atkin with any suggestions, omissions or errors.
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